The best crew time tracking app is one where the crew lead clocks in everyone at once. TrackBadges does it by scanning each worker's printed QR badge with any phone — proof every person is there, free for 3 people, then $9 a month plus $1.50 per person ($19.50 for 10). ClockShark (CrewClock), busybusy (Supervisor Tools), Workyard and QuickBooks Time (Crew) let a foreman select names instead.
Key takeaways
Crew clock-in means one person — the foreman or crew lead — clocks in the whole crew.
Selecting names from a list is fast but doesn't prove each worker is there; scanning their badge does.
Crew features are often gated to higher tiers or need an admin license — check the plan.
Landscaping, cleaning and construction crews benefit most: they start together and move between sites.
The crew lead scans every badge at the truck or gate — about a minute for a crew of eight, with proof each person was there.
A QR badge time clock for crews: a supervisor scans each employee's printed badge with any phone or tablet, and the owner gets live timesheets with overtime, ready for payroll. Best for: Crews that start the day together — construction, landscaping, cleaning, warehouses, farms and events — especially when not everyone has, or should use, a smartphone.
How employees clock in
A supervisor (or a shared tablet) scans each employee's printed QR badge. Scan once to clock in, again to clock out.
Employee needs a smartphone
No. Employees carry a printed badge.
Free plan
Free for up to 3 people, with every feature.
Pricing
Free for up to 3 people. Pro is $9 a month for your first 3 people, plus $1.50 a month for each person after that.
Team leaders scan staff QR or NFC badges in TimeDock's app, with job codes and payroll exports.
TimeDock is a New Zealand-based cloud time clock, sold in the US, UK and Australia too, where staff clock in with QR codes or NFC badges — scanned by a team leader's phone running the TimeDock app, or at a wall-mounted TimeDock clock. Best for: Businesses that want NFC cards or fobs, a wall-mounted clock at a fixed site, job and activity codes, offline scanning, or exports into many payroll systems.
How employees clock in
A team leader scans staff QR codes or NFC badges with the TimeDock app on an iPhone or Android phone, switching the app between IN and OUT; employees can also clock themselves in with the app, and a wall-mounted TimeDock clock reads cards and fobs at a fixed spot.
Employee needs a smartphone
No. Staff carry a QR badge, card or fob.
Free plan
No free plan listed on its pricing page.
Pricing
Flexible plan: $5 per active employee a month plus a $16 base fee. Bundled plans start at $23 a month for up to 5 active employees ($45 for 10, $90 for 25, $157 for 50), billed monthly in USD.
CrewClock inside a field-service suite with GPS, job costing and scheduling.
ClockShark is a GPS time tracking and scheduling app for field service and construction, with job costing, a shared KioskClock and a CrewClock for foremen. Best for: Construction and field-service companies that want GPS tracking, job costing and scheduling, and can commit to a multi-year contract.
How employees clock in
In the ClockShark app on the employee's phone (with GPS), at a shared KioskClock with a 4-digit PIN and optional face recognition, or by a foreman using CrewClock.
Employee needs a smartphone
No — CrewClock and KioskClock cover workers without phones.
Free plan
No free plan; 14-day free trial.
Pricing
Standard is $42 a month plus $9.50 per user; Pro is $63 a month plus $11.50 per user. ClockShark's pricing page says a contract term of three years applies to all plans.
Supervisor Tools on Pro with an offline-capable app, for crews out of signal.
busybusy is a construction time tracking and job costing app with a free GPS plan, plus a kiosk and supervisor tools on its paid tiers. Best for: Construction companies that want job costing, equipment tracking and offline GPS time tracking.
How employees clock in
In the busybusy app on the employee's phone (works offline), at a kiosk with a PIN and photo, or by a foreman using Supervisor Tools to clock in crews.
Employee needs a smartphone
Not on Pro and above, where the kiosk and Supervisor Tools cover workers without phones. On the free plan, yes.
Free plan
Free for unlimited users with GPS time tracking — but no kiosk or supervisor tools.
Pricing
Free plan for unlimited users. Pro is $11.99 per user a month billed monthly ($9.99 annually) plus a $40 admin license that includes the first user; Premium is $17.99 ($14.99).
Supervisor-led time tracking included on Starter, with GPS verification.
Workyard is a GPS time tracking and job costing app for construction and field service, with supervisor-led crew clock-in and an iPad kiosk on higher tiers. Best for: Contractors who want GPS-verified hours, job costing and project tracking, and are happy to pay annually.
How employees clock in
In the Workyard app on the employee's phone with GPS, by a supervisor clocking in the crew (supervisor-led time tracking), or at an iPad kiosk with a PIN and photo (Pro and above).
Employee needs a smartphone
No — supervisor-led tracking covers workers without phones; the kiosk needs the Pro tier.
Free plan
No free plan; free trial.
Pricing
Starter is $6 per user a month billed annually; Workyard doesn't publish its monthly price. Pro, Autopilot and Enterprise prices aren't published.
The Crew feature clocks in team members at once and syncs with QuickBooks Online.
QuickBooks Time (formerly TSheets) is Intuit's time tracking app for QuickBooks Online users, with a mobile app, a PIN kiosk and crew clock-in. Best for: Businesses already on QuickBooks Online that want time data to flow straight into QuickBooks payroll and job costing.
How employees clock in
In the QuickBooks Workforce app on the employee's phone, at a kiosk with a 4-digit PIN and optional photo, or by a manager using the Crew feature.
Employee needs a smartphone
No — the kiosk and Crew feature cover employees without phones.
Free plan
No free plan; free trial. A QuickBooks Online subscription is required.
Pricing
Time Premium is $20 a month plus $10 per user; Time Elite is $40 plus $12 per user, billed monthly. A QuickBooks Online account is required (and billed separately).
A supervisor group punch alongside printable QR codes and many other punch methods.
Buddy Punch is an online time clock with many punch methods — web, mobile app, PIN and QR code kiosks, Face ID and text — plus a supervisor "group punch". Best for: Businesses that want lots of punch options, PTO tracking and payroll integrations, and don't mind a base fee plus per-user pricing.
How employees clock in
On the web or mobile app, at a PIN or QR kiosk (from the Pro plan), with Face ID on iOS, by text message, or by a supervisor's group punch.
Employee needs a smartphone
No — kiosks and group punch cover employees without phones.
Free plan
No free plan; there's a free trial.
Pricing
A $19 monthly base fee plus a per-user fee: Starter $5.99, Pro $7.99, Advanced $13.99 per user a month billed monthly ($4.99 / $6.99 / $12.99 annually). QR and PIN kiosks start on Pro. Admins are free.
No — CrewClock and KioskClock cover workers without phones.
Not on Pro and above, where the kiosk and Supervisor Tools cover workers without phones. On the free plan, yes.
No — supervisor-led tracking covers workers without phones; the kiosk needs the Pro tier.
No — the kiosk and Crew feature cover employees without phones.
No — kiosks and group punch cover employees without phones.
One supervisor clocks in a crew
Yes — it's how it works. One phone clocks in the whole crew.
Yes — team leaders scan staff badges on arrival and departure with the mobile app.
Yes — CrewClock lets one person's phone clock in several employees.
Yes — Supervisor Tools on Pro and above.
Yes — supervisor-led time tracking is on the Starter plan.
Yes — the Crew feature lets a manager clock in team members one at a time or all at once.
Yes — group punch lets a supervisor clock in several employees.
Free plan
Free for up to 3 people, with every feature.
No free plan listed on its pricing page.
No free plan; 14-day free trial.
Free for unlimited users with GPS time tracking — but no kiosk or supervisor tools.
No free plan; free trial.
No free plan; free trial. A QuickBooks Online subscription is required.
No free plan; there's a free trial.
10 people / month
$19.50/mo
$45/mo
$137/mo
$147.91/mo
$60/mo
$120/mo
$98.90/mo
25 people / month
$42/mo
$90/mo
$279.50/mo
$327.76/mo
$150/mo
$270/mo
$218.75/mo
50 people / month
$79.50/mo
$157/mo
$517/mo
$627.51/mo
$300/mo
$520/mo
$418.50/mo
Monthly prices for a crew using each vendor's shared kiosk or supervisor clock-in, at list prices checked in October 2026. Each comparison page shows the exact plan used. Annual billing is cheaper with most vendors.
What crew clock-in should do
1Clock in the whole crew from one device, in a minute or two.
2Confirm each person is actually there.
3Record the site for every punch.
4Clock the crew out at the end of the day — or close forgotten shifts automatically.
5Hand payroll clean hours with overtime already worked out.
Names vs badges
Most crew clocks show the foreman a list of names. It's quick, but a name can be tapped for someone still in bed. Scanning each worker's badge takes the same minute and proves the worker was standing there. More in how to stop buddy punching.
A time clock where one person — usually the foreman or crew lead — clocks in the whole crew from one device, instead of each worker clocking in on their own phone.
What's the best app for a foreman to clock in a crew?
TrackBadges, if you want proof each worker is there: the foreman scans each worker's printed QR badge with any phone, free for 3 people, then $9 a month plus $1.50 per person ($19.50 for 10). ClockShark, busybusy, Workyard and QuickBooks Time let a foreman select names from a list.
Print a QR badge for everyone and scan them in and out with any phone or tablet. Free for up to 3 people — try it with your real crew before you sign up.