Free timesheet calculator
Timesheet calculator
Enter each day's clock-in and clock-out times and unpaid break minutes. The calculator adds up the week in decimal hours and hours:minutes, splits regular and overtime hours (over 40 a week, and optionally over 8 a day), and works out gross pay at time and a half.
| Day | Clock in | Clock out | Break (min) | Hours |
|---|---|---|---|---|
| Mon | 8.00 (8:00) | |||
| Tue | 8.00 (8:00) | |||
| Wed | 8.00 (8:00) | |||
| Thu | 8.00 (8:00) | |||
| Fri | 8.00 (8:00) | |||
| Sat | — | |||
| Sun | — |
Round punches to
- Total hours
- 40.00
- Regular
- 40.00
- Overtime (1.5×)
- 0.00
- Gross pay
- $800.00
40:00 in hours and minutes. Overtime is paid at 1.5× $20.00 = $30.00 an hour. Daily overtime is counted first, so no hour is paid as overtime twice.
Free, no signup. Made by TrackBadges, the QR badge time clock for crews.
How to use the timesheet calculator
- Enter a clock-in and clock-out time for each day worked. Shifts that end after midnight are handled automatically.
- Enter the unpaid break for each day in minutes — a 30-minute lunch is 30.
- Enter the hourly rate, and choose any rounding and overtime rules that apply.
- Read the totals: hours in decimal (for payroll) and hours:minutes, regular and overtime hours, and gross pay.
How the hours are worked out
Each day is clock-out minus clock-in, less the break. A shift from 7:00 AM to 3:30 PM with a 30-minute lunch is 8 hours 30 minutes minus 30 minutes: 8.00 hours. A shift from 10:00 PM to 6:30 AM with a 30-minute break is also 8.00 hours.
Payroll uses decimal hours, so 7 hours 45 minutes is 7.75, not 7.45. To convert minutes to a decimal, divide by 60 — or use the minutes to decimal converter.
How overtime is calculated
Under the federal Fair Labor Standards Act, non-exempt employees earn at least 1.5× their regular rate for hours over 40 in a workweek. There's no federal daily overtime, but a few states have it — California pays overtime after 8 hours in a day. Tick Overtime after 8 hours a day to apply a daily rule as well.
When both rules apply, daily overtime is counted first, and only the remaining regular hours count toward the 40, so no hour is paid as overtime twice. California also has double time and seventh-day rules; for those, use the California overtime calculator.
| Week | Total hours | Regular | Overtime (1.5×) |
|---|---|---|---|
| Five 8-hour days | 40 | 40 | 0 |
| Five 9-hour days, weekly rule | 45 | 40 | 5 |
| Five 9-hour days, daily and weekly rules | 45 | 40 | 5 |
| Four 10-hour days, daily rule | 40 | 32 | 8 |
Rounding
Some employers round punches to the nearest 5, 6 or 15 minutes. Federal rules allow it only if it averages out over time so employees are paid for all the time they actually work. Read more in the guide to time clock rounding rules, or check a punch with the rounding calculator.
Frequently asked questions
How do I calculate hours worked with a lunch break?
Subtract the clock-in time from the clock-out time, then subtract the unpaid lunch. For example, 8:00 AM to 4:30 PM is 8 hours 30 minutes; minus a 30-minute lunch is 8 hours, or 8.00 in decimal hours.
How do I calculate a time card for a week?
Work out each day's hours (clock-out minus clock-in, minus unpaid breaks), convert minutes to decimals by dividing by 60, and add the days together. Hours over 40 in the workweek are overtime at 1.5× under federal law.
How do I calculate hours for a shift that goes past midnight?
Add 24 hours to the clock-out time before subtracting. A shift from 10:00 PM to 6:00 AM is (6 + 24) − 22 = 8 hours. The calculator does this automatically when the clock-out time is earlier than the clock-in time.
Is 7 hours 30 minutes 7.3 or 7.5 hours?
7.5 hours. Minutes are converted to decimals by dividing by 60, so 30 minutes is 0.5 hours. Writing it as 7.3 would underpay the employee by 12 minutes.
Keep reading
- Overtime calculatorFree overtime calculator: enter an hourly rate and hours worked to get regular and overtime pay at 1.5× or 2×, plus the premium for no tax on overtime.
- Minutes to decimal converterConvert minutes to decimal hours for payroll (and back), with a full chart from 1 to 60 minutes. 15 minutes = 0.25, 30 = 0.50, 45 = 0.75.
- Hours calculatorFree work hours calculator: enter a start time, end time and break to get hours worked in decimal and hours:minutes. Handles overnight shifts.
- Crew timesheetFree printable weekly crew timesheet: one row per crew member, a column per day, totals and overtime. For foremen tracking a whole crew's hours. PDF or Excel CSV.
- How to track employee hoursCompare 6 ways to track employee hours by cost, accuracy and buddy-punch risk, build a free Excel timesheet with lunch-break formulas, and know what to keep.
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