Free printable template
Free emergency roll call sheet
A printable roll call sheet for fire drills and evacuations, with columns to mark each person present, missing or injured, and fields for the site, date, time of the alarm, muster point and roll-call warden. Print a fresh one for every drill, or download a CSV.
Rows
Emergency roll call
| # | Name | Crew / department | Present | Missing | Injured | Notes (last seen, location) |
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Report anyone missing to the incident commander and emergency services immediately. Never re-enter the building to search.
How an emergency roll call works
When the alarm sounds, everyone leaves by the nearest safe exit and goes to the assigned muster point. The roll-call warden checks every name against the list of who was on site, marks each person present, missing or injured, and reports anyone unaccounted for to the incident commander or the fire department — who decide whether to search.
OSHA requires an emergency action plan to include procedures to account for all employees after an evacuation (29 CFR 1910.38(c)(4)). A roll call sheet is the simplest way to do it.
The weak spot: knowing who was on site
A roll call is only as good as the list it starts from. A pre-printed staff list includes people who are off today and misses visitors and contractors. A paper sign-in sheet works if everyone signed in — and if someone grabs it on the way out.
- Before the drill, decide who brings the list and how it's kept current.
- At the muster point, call every name; mark present, missing or injured.
- Note where missing people were last seen.
- Report to the incident commander right away. Don't let anyone re-enter.
- After the drill, write down how long the count took and what went wrong.
Read the full emergency roll call procedure.
Frequently asked questions
What is a roll call in a fire drill?
After everyone evacuates to the muster point, a warden checks each person against the list of who was on site, so anyone missing can be reported to the fire department right away.
Is an emergency roll call required by OSHA?
OSHA's emergency action plan standard requires procedures to account for all employees after an evacuation (29 CFR 1910.38(c)(4)). A roll call against an accurate list is the usual way to meet it.
Who should take the roll call?
A designated roll-call warden — usually a supervisor for each crew or area, with a backup — who brings the list to the muster point and reports to whoever is in charge.
Keep reading
- Emergency roll callAn emergency roll call built into your time clock: one tap lists everyone clocked in, with a checklist to account for each person at the muster point.
- Emergency roll call procedureHow to run an emergency roll call at work: OSHA's headcount rule, roll-call wardens, muster points, visitors and contractors, drills, and a step-by-step plan.
- Construction sign-in sheetFree printable construction site sign-in sheet for crews, subcontractors and visitors: name, company, trade, time in and out, and supervisor initials.
- WarehousingA warehouse time clock on a tablet by the door: workers hold up a QR badge to clock in. Phones stay in lockers, no hardware to buy. Free for 3 people.
Clock your crew in with one phone.
Print a QR badge for everyone and scan them in and out with any phone or tablet. Free for up to 3 people — try it with your real crew before you sign up.