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Free printable template

Free construction site sign-in sheet

A daily job site sign-in sheet for crews, subcontractors and visitors, with columns for name, company and trade, time in, time out, supervisor initials and signature. Fill in the project, site and date, then print it, save it as a PDF, or download a CSV for Excel.

Rows

Job site sign-in sheet

Project:
Site address:
Date:
Site supervisor:
Weather:
Permit #:
#NameCompany / tradeTime inTime outVisitor?Sup. initialsSignature
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Everyone on site signs in on arrival and out on departure. This sheet is also the site's headcount in an emergency.

Why every job site needs a sign-in sheet

A sign-in sheet tells you who's on site right now, for how long, and for which company. That matters for three reasons: paying your own crew accurately, checking subcontractor hours against their invoices, and knowing who to account for if the site has to be evacuated.

How to run it

  1. Keep the sheet at the site trailer or gate, on a clipboard, with the project and date filled in.
  2. Everyone signs in on arrival — your crew, subs and visitors — with their company and trade.
  3. The site supervisor initials each line, which confirms the person was actually there.
  4. Everyone signs out when they leave, including for lunch off site.
  5. File the sheet with the day's daily report.

Paper sheets and emergencies

In an evacuation, the sign-in sheet becomes your headcount — if it's accurate and someone grabs it on the way out. OSHA requires an emergency action plan to include a way to account for all employees after an evacuation (29 CFR 1910.38(c)(4)). See the emergency roll call guide.

Travel between sites

Time spent traveling between job sites during the workday is work time under federal rules (29 CFR 785.38). If your crew signs out at one site and in at another, the gap is paid. More in tracking time across job sites.

Frequently asked questions

What should a construction sign-in sheet include?

The project, site and date at the top, and for each person: name, company and trade, time in, time out, whether they're a visitor, and the supervisor's initials. Many sites also note the weather and permit number for the daily report.

Do subcontractors need to sign in?

It's good practice for everyone on site to sign in — your crew, subcontractors and visitors — so the site knows who's present for safety and can check sub hours against invoices.

Is a sign-in sheet enough for payroll?

It can be, if times are written accurately to the minute and someone totals them. In practice people round their times and forget to sign out, which is why many contractors move to a badge-scan time clock.

Keep reading

Clock your crew in with one phone.

Print a QR badge for everyone and scan them in and out with any phone or tablet. Free for up to 3 people — try it with your real crew before you sign up.

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