A temp agency time clock that runs at the client's door.

How a temp agency time clock works at the client site

Your on-site supervisor's phone is the time clock, the same way a crew time clock works for a foreman. Pair it once from a setup link, assign it to the client site, and it scans each placed worker's printed QR badge at the start and end of the shift. Workers carry a badge; they need no app, account or smartphone.

A Monday at a client's distribution center with 25 temps:

No on-site supervisor? Send the client's shift lead a setup link instead. Their phone becomes a scanner for that site with no login, and you can revoke it the day the contract ends. Anyone can record time for a worker, as long as the record is accurate; see can a manager clock employees in.

Hours the client can check

Paper timesheets signed by a manager who wasn't watching lead to billing disputes. Scans don't depend on anyone's memory: every punch records the time, which scanner made it, its client site and, if you turn it on, GPS. And because the supervisor sees each worker scan, one temp can't clock in a friend who stayed home; see how to stop buddy punching.

• Make each client site a location. Scanners and locations are unlimited on every plan.
• Export the shift detail. One row per shift with times in and out, the location, who scanned the worker in and out, GPS and any edits.
• Filter by location in Excel or Google Sheets and attach that client's rows to the invoice.

TrackBadges doesn't invoice, store bill rates or run payroll. It gives you one set of verified hours to do both from.

Badges for a workforce that turns over every week

Add a new placement by name, print the badge (eight to a letter page) and they're ready for the next shift. A worker who shows up without their badge is scanned in by PIN. A lost badge is reissued in a click, and the old code stops working, so a former worker can't use it at another site.

When an assignment ends, archive the worker. Archived people don't count toward your plan, and you can restore them when they're placed again.

Overtime when a worker has two assignments

As the employer, the agency usually owes overtime on all the hours a worker works for it in a workweek, across clients. A temp who works 25 hours at one client and 20 at another has worked 45 hours, so 5 are overtime under the FLSA. TrackBadges totals every punch from every location before applying your weekly threshold, so split assignments don't hide overtime. Who pays for it under the client contract is between you and the client. See how to calculate overtime.

Some states also regulate day and temporary labor agencies with their own notices and records. This isn't legal advice; check your state.

Day labor dispatch

Day laborers often don't have smartphones. Badge them at dispatch, scan them in at the client site and out at the end of the day, and the hours are on the record before they're paid. If workers report to the branch first and ride to the site in your van, scan them at the branch: travel from a required meeting place to the work site is paid time under 29 CFR 785.38.

What it costs

TrackBadges is free for up to 3 people with every feature. Pro is $9 a month for your first 3 people, plus $1.50 a month for each person after that: 50 active workers is $79.50 a month, and 150 is $229.50 a month. Billing follows active headcount and is prorated, and scanners at client sites are free.

When it isn't the right fit

TrackBadges is the clock, not a staffing platform. It doesn't take job orders, schedule shifts, onboard workers or invoice clients. A single temp placed alone at a small office has nobody to scan them; client-approved timesheets or an app on the worker's phone work better there.